Videoconferencing Etiquette
The conference will be a better experience if everyone
adheres to the rules of videoconferencing etiquette. Expect some imperfections in video and audio during the
videoconference since large conferences do not always run perfectly.
1.
Assign someone to answer during roll call.
That person should give the site location and number of participants in
the room. Example: (turn on
microphone) “ Hi, this is Ellen at Texas ISD.
We have 15 participants joining the conference.”
(turn off microphone)
2.
Make everyone aware the conference may be videotaped.
Participants should assume that they might be seen and heard at all
times. Be aware of the image that
you project to participants at other sites.
Avoid making faces and gestures that might appear inappropriate.
Use appropriate language when asking questions or making comments.
3.
Eye contact is extremely important so look at and talk to the remote
monitor or at the camera in the room that is showing you.
4.
If possible remain quiet and try to eliminate all sources of background
noise from your room. Any sounds
picked up by the microphones are transmitted and may disturb other participants.
5.
Keep all the microphones in your room muted unless you are speaking.
Try not to shuffle papers, drum fingers or tap pens while a microphone is
open in your room.
6.
Wait to ask a question or make a comment until you are reasonably sure
the person is done talking. Listen
for verbal cues.
7.
Respect the rights of others by keeping questions and comments short so
everyone has an opportunity to participate. Allow for time delays.
8.
Only one person should speak at a time and do not have side
conversations. Announce your name
and your location before starting a presentation, asking questions or
commenting. You may also want
to have a banner or sign tent with your school's name visible on camera.
9.
Speak slowly and be clearly. Vary
the tone of your voice as if you were in a natural speaking situation to avoid
sounding monotone. Once you start
talking, do not stop and say "Can you hear me?”
10.
Avoid excessive body motion since it is distracting and it may create a
blurry picture at the other sites.
11.
Avoid wearing clothes with plaids, stripes and prints as well as jewelry
that reflects light. Pastel color
clothing is better than white or black. If
you do wear white, also wear a jacket or sweater on to give contrast.
12.
If you have technical difficulties notify your site manager to call the
Help Desk.
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